Notification on Document Expiry

[binoyav]

Hi,

New to LetoDms. These are my doubts, please clarify. I have gone through the docs, but didnt get any solution, plz help me

1.Whether the system will send mails automatically before/after the document expiry ? Or should I need to add the users to get the notification based on doc expiry ?

2. How the notification mails are working, means how the system is sending mails (any cron job need to setup ?) ?

Thanks
Binoy

[brensly]

I would also like some clarification on this!

[dgbaker]

No cron jobs are required. As documents move through the system the events that get triggered IE:Adding, moving etc... trigger the email notifications to be sent. I'm not 100% if there is email notification when the document actually expires though.

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No cron jobs are required. As documents move through the system the events that get triggered IE:Adding, moving etc... trigger the email notifications to be sent. I'm not 100% if there is email notification when the document actually expires though.

[steinm]

Hi,

New to LetoDms. These are my doubts, please clarify. I have gone through the docs, but didnt get any solution, plz help me

1.Whether the system will send mails automatically before/after the document expiry ? Or should I need to add the users to get the notification based on doc expiry ?

2. How the notification mails are working, means how the system is sending mails (any cron job need to setup ?) ?

notifications are send if a user triggers certain events like moving or deleting a document. There is no cron job and that is also the answer to your first question. Without a cron job, you will never be informed about expired documents.

Uwe

[brensly]

How can you configure letoDMS to send an email upon document expiration?

[steinm]

How can you configure letoDMS to send an email upon document expiration?

You can't because there is not mechanism that detects document expiration. What you need is some kind of cronjob checking regulary
for expired documents and inform the users.

Uwe

[blaszta]

Can we request a feature like this? Let's says I store a contract that will expire in 3 years, and I would like to get notification at least 1 month before the contract expired.

[steinm]

Can we request a feature like this? Let's says I store a contract that will expire in 3 years, and I would like to get notification at least 1 month before the contract expired.

No objection against it. It definitely makes sense. I will extend the search function and add some small utility php script which can be called from a cronjob. I just can't do it right now. It'll take some time. Can you wait?

Uwe

[blaszta]

Yes, I can wait